|
INSTRUCTIONS FOR TRANSFERRING RECORDS FROM OFFICES OR DEPARTMENTAL STORAGE FOR DISPOSAL
Normally, obsolete records held in offices or departmental storage areas can be disposed of by sale to the state's current wastepaper recycling contract vendor; or in the case of confidential material, destroyed by a contract vendor or the State Document Destruction Center. Agencies should carefully determine whether records are confidential, agencies should provide a witness when using a contract vendor for confidential destruction. Unless specifically required by law or in the State Administrative Manual (i.e. accountable forms), witnessing destruction is not necessary when using services provided by the State Document Destruction Center.
State Document Destruction Center
3240 Industrial Blvd.
West Sacramento, CA 95691
(916) 375-6760
The following procedures should be used for transferring records ready for disposal.
NONCONFIDENTIAL RECORDS
CONTACT:
Recycling Program
Integrated Waste Management Program
1001 I Street, Sacramento, CA 95814
CONFIDENTIAL RECORDS
Transferring Agency
Contact State Archives (773-3000) for records marked "Hold/Notify Archives" on the Records Retention Schedule.
Call the State Document Destruction Center between 7 a.m. and 3 p.m. for an appointment. The Records Center or State Document Destruction Center does not pick up confidential destruction material. State clearly on the containers that materials are confidential requiring destruction.
Pack records in stackable boxes of sufficient strength and durability to withstand stacking and shipping. Tape the boxes just enough to keep them securely closed during shipping.
Ship records PREPAID to the Records Center. "Collect" shipments will be refused by the Records Center. Further information may be obtained by contacting the Records Center.
The State Records Center will accept, weigh, destroy material, and bill accordingly.
|
