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Q: Who can bid on OSP's jobs?
A: Only registered OSP suppliers can bid. If you are not a registered OSP supplier, you can apply by submitting the completed forms in the Supplier Application Package, available either through this internet site or by requesting the application package be mailed to you.
Q: How do I obtain the Supplier ID number required to bid?
A: You must complete the Supplier Application Package. OSP will issue you a Supplier ID Number within 2 business days of receiving your application. If you have submitted your application and have not yet been notified or if you have forgotten your Vendor ID Number, please call (916) 327-8912.
Q: Who should I contact if I have a question about bid solicitations or specifications?
A: If you have questions related to bids, specifications, changes or purchase orders, contact the buyer identified on the bid listing. The OSP buyer is your primary contact.
Q: What do I do if I am awarded a job and then cannot perform the work?
A: Suppliers who request to be relieved from an awarded job must submit the request in writing to OSP in a timely manner. This request does not guarantee relief from the contract. Refusal to comply may subject the vendor to the state's General Provisions, Section 13, Rights and Remedies of the State for Default, and/or may result in the removal of the supplier from OSP's certified supplier list.
Q: Why have I not received payment for the work that I completed?
A: You should receive payment within 45 days of the invoice receipt date. If payment is delayed beyond that, it is likely that you did not supply one of the following items with your invoice:
· Samples of your completed work
· A proof of delivery signed by the receiving agency or OSP
· Documentation of pre-approved author alteration charges (if applicable)
· Artwork, film, disks, dies or other provided materials
· Final print file on CD ROM or final film (if applicable)
Q: What is your policy on supplier advertising and identification?
A: Unless otherwise requested, all shipments are to be made using generic packing materials such as, but not limited to, proof tags, cartons, shrink-wrapping, labels, envelopes, etc. Supplier names and/or logos must not appear on any printed materials.
Q: How do I become a certified small business or register as a disabled veteran owned business?
A: Contact the Department of General Service Procurement Division, Office of Small Business Registration and Resources at (916) 322-5060 or visit their web site at http://www.pd.dgs.ca.gov/smbus/default.htm. If you qualify, you will be issued a small business registration number that you must include on all bids and invoices to receive financial bid preferences and benefits through the California Prompt Payment Act.
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