M E M O R A N D U M

To:           All Agency Secretaries
                All Board and Commission Heads
                All Department Directors

From:       Department of General Services
                Executive Offices

On April 20, 1999, the Department of Personnel Administration (DPA) issued Personnel
Memorandum 99-023 regarding the use of union labels on state printing.  This
memorandum and attachment, Questions and Answers: Using Union Labels on
State Printing, are provided as guidelines to assist you in implementing this process
successfully.

The requirement to add the union label whenever a product is produced by a union
shop does not change the Public Contract Code.  Agencies are still required to obtain
printing using one of the methods listed below:

• Send it directly to the Office of State Publishing (OSP) for printing or outsourcing
  by OSP
• Send it directly to its own agency internal in-plant printing/reprographic unit for
  printing if such a shop is available, or
• Request quotations from OSP and private-sector printers following all required
  Public Contract Codes when bidding products.  You are reminded that OSP is a
  union shop and is to be one of the bidders on your list when obtaining bids from
  the private sector.  If OSP is not the low bidder and the low bidder is a unionized
  operation, the printer must affix the appropriate label indicating the union holding
  the contract with the printing firm.

The critical change in the process is that OSP, all State in-plant printing/reprographic
shops, and all unionized private printing suppliers must affix their appropriate union
label to each product printed.  Affixing the label can only be done by the printer.  State
agencies are not to add the label to artwork or include it in electronic files unless the
work is going to the agency's own CSEA Bargaining Unit 14 in-plant operation.  OSP
must add the CSEA union label prior to printing.  Private suppliers who operate
unionized printing firms must add their own bargaining contract label prior to printing the
products.  Private suppliers, unionized or nonunion, cannot use the CSEA label under
any circumstance.  Private suppliers that are not unionized are not allowed to use any
union label or facsimile thereof.

In addition to the Question and Answer attachment, I have also attached a copy of DPA
memo 99-023.

For further information concerning the use of union labels on printed material, please
contact your OSP customer service representative.

CLIFF ALLENBY, Interim Director
Department of General Services

CA:CC:ypm

Attachments